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Updation of KYC with MCA portal
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What is Post Incorporation Year?
From Financial year 2019-20 onwards, every Director who has been allotted DIN on or before the end of the financial year, and whose DIN status is ‘Approved’, would be mandatorily required to file form DIR-3 KYC before 30th September of the immediately next financial year. After expiry of the respective due dates, system will mark all non-compliant DINs against which
DIR-3 KYC form has not been filed as ‘Deactivated due to non-filing of DIR-3 KYC’.
Date of birth proof
* (All documents in Pdf scanned. Image file in jpeg format)
* (All documents to be Self Attested and signed on each page)
Application for KYC of Directors
Collect information and documents, if reqd
By outsourcing, you save Money: on paying the salaries, on taxes thereupon, office supplies You also get the benefits of full-time or part-time employee(s). You only pay for what you need. There is no loss in productivity costs that come along with hiring full-time employees.
The recruitment process takes your precious business time, adds to costs, and requires dedicated time either from yourself or your employee. Many companies do not consider the time they spend looking for a professional accountant but time is to be equally measured in terms of cost involved. It must be accounted for.
It will help in generating more revenue, as well as you free time to network and building relationships with your customers.
Outsourcing offers you the possibility of hiring a professional with a higher level of expertise at an affordable price.
For Financial year 2018-19 - Any person who has been allotted “Director Identification Number (DIN/DPIN)” on or before 31st March 2018 and the status of such DIN is ‘Approved’, needs to file form DIR-3 KYC to update KYC details in the system on or before 5th October 2018.
For Financial year 2019-20 onwards - Every Director who has been allotted DIN on or before the end of the financial year, and whose DIN status is ‘Approved’, would be mandatorily required to file form DIR-3 KYC before 30th September of the immediately next financial year.
After expiry of the respective due dates, system will mark all non-compliant DINs against which DIR-3 KYC form has not been filed as ‘Deactivated due to non-filing of DIR-3 KYC’.
Difference between DIR-3 KYC (E-form), DIR-3 KYC (Web Form) and Form DIR-6
Every Director who has been allotted a DIN on filing Form DIR-3, needs to file Form DIR-6 in the event of change of any of the particulars (except phone number and email address) mentioned in Form DIR-3 duly certified by a Practicing CA/CS/CMA. The director also needs to intimate the company within 15 days of such change.
Details required in DIR-3 (Any Change in this details have to be effected through Form DIR-6)
Form DIR-3 KYC (E-form)
Every individual who holds DIN on 31st March of a F.Y has to mandatorily file DIR-3 KYC (E-form) within 30th September from the end of that F.Y. Applicants need to download the file from MCA website, fill it up, get it duly certified by a Professional and then submit it by paying required fee.
Form DIR-3 KYC (Web Form)
Individuals who have already filed DIR-3 KYC (E-form) for any previous F.Y. has to submit this web form for the subsequent years, by logging into the MCA website on confirmation of their mobile number and email through OTP. This is a hassle free process that does not involve financial cost.
Key Difference between DIR-6 and DIR-3 KYC (E-form)
In case an individual desires to update his personal mobile number or the e-mail address, as the case may be, he shall update the same by submitting Form DIR-3 KYC (E-form) only. In case of any other details, the director needs to file Form DIR-6.
What is eform DIR 3 KYC?
What is DIR 3 KYC web based?
Introduction of DIR 3 KYC in MCA V3
It is one of the nine forms that are being converted from MCA version 2 to version 3 and the new web form will have features enlisted below :-
Type of processing
The form will be processed in (Straight Through Processing) STP mode.
Due date of filing
30th September of every year. In case of default penalty of Rs 5000/- will be charged
Who can file eForm DIR-3 KYC?
Any DIN holder who is filing his KYC details for the first time with MCA, must file all KYC details only through eForm DIR-3 KYC. There is no option for such a person to access the web-service for his KYC.
Further, any DIN holder who wants to update any information of his KYC details must update the same through filing of eForm DIR-3 KYC only. Please note that no
Who can file KYC through DIR-3 KYC web-service?
Any DIN holder who has already submitted eForm DIR-3 KYC in any of the previous financial years and who does not require update in any of his KYC details as submitted, may perform his annual KYC by accessing DIR-3 KYC web service. No fee is payable up to the due date of each financial year. After the due date, a fee of Rs.5000 shall be payable.update in details can be made by accessing the web-service for DIR-3 KYC.
Dates to be kept in mind to comply with Annual compliance of KYC
As per the provisions of Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, every individual who is allotted DIN as on 31st March of a financial year must submit his KYC on or before 30th September of the immediately next financial year.
If the DIN holder does not file his annual KYC within the due date of each financial year, such DIN shall be marked as ‘Deactivated due to non-filing of DIR-3 KYC’ and shall remain in such Deactivated status until KYC is done with a fee of Rs.5000.
Point to be noted here is that, if the KYC is done in one financial year, it NEED NOT be done again in the same financial year again. Example: DIN issued on 30 Jun 2017. Due date for first KYC to be filed in eForm DIR-3 KYC was 5th October 2018. If the DIN holder does not file the form within the due date, DIN is marked as
‘Deactivated due to non-filing of DIR-3 KYC’. Now in case the form DIR-3 KYC is filed with a fee of Rs.5000 before 31st March 2018, KYC will be considered to have been done for the FY 17-18.
However, if the form DIR-3 KYC is filed with a fee of Rs. 5000 on or after 1st April 2018, KYC will be considered to have been done for the FY 18-19 and the DIN holder will remain KYC non-compliant for FY 17-18. Now this DIN holder need not file eForm DIR-3 KYC or access the web service DIR-3 KYC again for FY 18-19.
Which details are required to be filled in the form?
Name (as per PAN database), Father’s Name (as per PAN database), “Date of Birth (DoB)” (as per PAN database), PAN Number (mandatory for citizens of India), Personal Mobile number, and Personal Email Address and Permanent/ Present address.
Further, Aadhaar is mandatory, if it is assigned. If not, then Voter ID or Passport or Driving License shall be attached. Accordingly, copy of any one of the above selected information is to be attached.
Is it mandatory to enter a unique mobile number and email ID in form DIR-3 KYC?
Yes. It is mandatory to enter your personal mobile number and personal email ID in the form DIR-3 KYC and the same has to be verified by an OTP process. Further, the mobile number and email ID must be unique such that it is not already linked with some other person in the DIN holders’ database.
Who are the signatories in DIR-3 KYC form?
The DIN holder and a professional (CA/CS/CMA) certifying the form are the two signatories in form DIR-3 KYC.
Please note that in case of Citizens of India, the PAN mentioned in the DSC is verified with the PAN mentioned in the form.
In case of foreign nationals, the name in the DSC affixed should match with the name entered in the form. DSCs affixed on the form should be duly registered on the MCA portal.
I am a disqualified director, am I required to file form DIR-3 KYC?
Yes. Any person who has been allotted DIN and where the status of such DIN is ‘Approved’, is required to file form DIR-3 KYC. Hence, disqualified directors are also required to file form DIR-3 KYC.
What is the fee for form DIR-3 KYC?
Form DIR-3 KYC, if filed within the due date of the respective financial year, no fee is payable. However, if filed after the due date, for DIN status ‘Deactivated due to non-filing of DIR-3 KYC’ a fee of Rs.500(Rupees Five Hundred Only) shall be payable from 21st September to 05th October 2018(Both days inclusive). From 06th October onwards a Fee of Rs.5000(Rupees Five Thousand Only) becomes payable.
My DIN status is ‘Deactivated’. Can I file form DIR-3 KYC?
Form DIR-3 KYC can be filed for status ‘Deactivated due to non-filing of DIR-3 KYC’ on payment of fee as above.
Whether details entered in the form DIR-3 KYC will update DIN Holders’ database?
Yes. All information as entered in the form DIR-3 KYC shall be updated in the DIN holders’ database.
Whether multiple filing of form DIR-3 KYC is allowed?
System will not allow multiple filing of form DIR-3 KYC for an applicant. In case KYC is already filed for a DIN, and such DIN is entered again, system throws an error that the form is already filed.
Whether non-resident directors can provide Indian mobile numbers?
In case the DIN holder is a resident of India, the address must be an address in India and mobile number must be an Indian mobile number.
In case DIN holder is non-resident, foreign address and foreign number shall only be allowed.
What attachments to provide for proof of address?
Proof of Permanent address - Address proofs like passport, election (voter identity) card, and ration card, driving license, electricity bill, telephone bill or Aadhaar shall be attached and should be in the name of applicant only.
Why is the ‘Send OTP’ button disabled? What is the validity of OTP?
Send OTP button remains disabled till successful pre-scrutiny of the form. After successful pre-scrutiny, the form must be saved and only after saving the form, the ‘Send OTP’ button gets enabled.
Further, please note that, once OTP is successfully sent to the valid mobile number and email ID entered in the form, ‘Send OTP’ button gets disabled. OTP is valid for 30 minutes.
OTP not received on email. Why is it so?
You may check the Spam folder in your mailbox for the OTP received.
eForm DIR-3 KYC
The following attachment is mandatory to be filed in all cases: